Department for Community Based Services

Standards of Practice Online Manual

26.1 APS Case Closure/Aftercare

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 26-APS Case Closure/Aftercare
26.1 APS Case Closure/Aftercare

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Legal Authority/Introduction



An APS case is closed when:

  • The goals and objectives agreed upon by the SSW and the adult have been achieved;
  • The adult requests the case be closed;
  • There is loss of contact with the adult for over sixty (60) days;
  • The adult is deceased; or
  • There is a lack of legal authority to obtain court ordered cooperation from the adult.

The aftercare plan is part of the case closure process, whether it is in the investigation function or the ongoing function of a case. The plan is formulated in agreement with the client or guardian and the SSW. The plan identifies the continuum of services needed or desired by the client, the nature of the follow-up, as well as, who will provide the services. The purpose of the aftercare plan is to document that the SSW has identified all service needs and has made appropriate referrals to meet the identified service needs.


At the time of case closure the SSW:

  1. Completes the adult assessment prior to case closure to determine if there are unmet   needs; 
  2. Enters a closing summary within thirty (30) days of termination of services, which may include the aftercare plan; 
  3. Notifies the adult in writing ten (10) days prior to the termination of services;
  4. Provides the adult a copy of the DPP-154A Notice of Intended Action notifying them of the impending case closure;
  5. Provides the adult a copy of the DPP-154 Protection and Permanency Service Appeal;
  6. Documents the following in the aftercare plan:
    1. Services that the adult will follow through with after the case is closed;
    2. Service providers identified to provide aftercare services; and
    3. If the plan was made verbally or in writing;
  7. Documents with whom the adult chooses to share the aftercare plan; 
  8. Files a copy of the aftercare plan in the case record;
  9. Documents if the adult chooses a verbal aftercare plan.

Practice Guidance

  • Aftercare planning is used for an adult who accepts aftercare services when:
    • An investigation has been completed, and the adult does not want services; or
    • An ongoing case is to be closed.
  • When the adult chooses to have the aftercare plan written the SSW uses the Aftercare Plan form.
  • The aftercare plan may be shared with the care network, family or significant others at the request of the adult or guardian. 
  • The SSW should be cautious of including verbal details of the plan into the adult assessment since the alleged perpetrator to the alleged victim or others may request information through the open records process and these details may potentially place the victim at risk.


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