In addition to the guidelines specified in SOP 2.15 Specialized Investigations, the SSW uses the following procedures in conducting investigations involving a certified supports for community living (SCL) provider or community mental health/intellectual disability center (CMHC) of a:
- Child under eighteen (18) years of age; or
- Youth age eighteen (18) up to twenty-one (21) years of age and older on extended commitment in the custody of with the Cabinet for Health and Family Services (Cabinet/CHFS).
Upon accepting a report, the SSW:
- Provides copies of the DPP-115 to the parties listed on the CPS Investigative Distribution Chart and immediately notifies the Department for Behavioral Health, Developmental and Intellectual Disabilities (DBHDID) , Division of Developmental and Intellectual Disabilities (DDID), incident manager:
- Via fax; or
- Via telephone (When the allegation was made by telephone, the DPP-115 is faxed within twenty-four (24) hours (exclusive of weekends and holidays));
- Shares joint responsibility with DDID DMR staff for investigating these reports, and if possible, an investigation is conducted jointly;
- Proceeds with the investigation, following procedures and timeframes outlined in SOP 2 Child Protective Services (CPS) Intake and Investigation, when a joint investigation cannot be conducted;
- Conducts, with DDID DMR staff (to the extent possible), an entrance interview with the facility administrator or designee:
- Outlining the nature of the report of child abuse or neglect without disclosing the name of the reporting source; and
- Providing only enough information to the administrator or designee to indicate that there has been a report and which child(ren)/youth and adult wards are to be interviewed.
- Provides written or verbal notification to DDID DMR as soon as practical if the SSW finds at the time of investigation that a child/youth is in imminent danger or that a child/youth needs to be removed;
- Consults with the Child Protection Branch or Adult Protection Branch staff as needed during the investigation and within thirty (30) working days of receiving the referral/report in order to discuss the provider's employee's ability to return to work.
- Provides written findings to the administrator of the facility and license holder within thirty (30) working days of receiving the referral/report, unless an extension is granted by the supervisor, when there is a finding by the SSW of substantiation of child/youth abuse or neglect, and the alleged perpetrator is an employee of the facility;
- Confers with DDID DMR staff on the investigation, to the extent possible, prior to issuing any notification of findings;
- Sends, upon approval, copies of the assessment for SCL provider agencies and CMHC facilities investigations to:
- DDID DMR; and
- SRA or designee;
- Discusses privately with DDID DMR staff the findings prior to conducting an exit interview with the license holder, administrator, or designee;
- Conducts, with DDID DMR staff to the extent possible, an exit interview no later than ten (10) working days after the assessment has been completed and approved with the facility/agency administrator or designee regardless of the finding;
- Collaborates and prepares a final report with DDID DMR staff in joint investigations; 1
- Incorporates comments and recommendations based on findings justified in the assessment documentation that may be incorporated into the joint investigation report;
- Follows procedures outlined in SOP 2.15 Specialized Investigations and SOP 2.13 Notification of Finding and Case Disposition-Whether to open a case when sending notification of a substantiated or unsubstantiated finding; and
- Provides notification to the agency/facility and license holder (Refer to the CPS Investigative Distribution Chart for a complete listing).
- Department for Behavioral Health, Developmental and Intellectual Services
Division of Developmental and Intellectual Disabilities
275 East Main Street, 4C-F
Frankfort, KY 40621