Department for Community Based Services

Standards of Practice Online Manual

13.13.2 Private Child Placing (PCP) Foster Parent Adoption

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.13.2 Private Child Placing (PCP) Foster Parent Adoption

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Legal Authority/Introduction


​Practice Guidance

Approved PCP foster families do not have to complete the DCBS approval process. 

No additional training is necessary unless the specific needs of the child require further training.  

Final approval of a foster parent's request to adopt is the decision of the SRA or designee. 

​The petition for adoption may be filed at any time after the DPP-195 Adoptive Placement Agreement is signed by the family, and post-adoption assistance agreements (if the child is eligible and the family has requested assistance) have been approved.   


  1. The recruitment and certification (R&C) worker or other designated regional adoption staff (of the region where the private child placing (PCP) foster family resides), SSW, and PCP worker for the foster home meet with the PCP foster family:
    1. Within thirty (30) working days of when the child’s goal changes to adoption;
    2. When foster parent adoption by the PCP foster family is identified as the Cabinet for Health and Family Services (CHFS/Cabinet)’s preferred plan for the child; and
    3. To discuss the following:
      1. The difference between fostering and adopting;
      2. The role of Cabinet staff and the PCP staff in the adoption process;
      3. Importance of permanency to a child;
      4. Legal relationship within adoption;
      5. Legal risks;
      6. Child’s options for a permanent home when a foster parent(s) does not adopt;
      7. Areas in which the foster family needs preparation as a potential adoptive resource;
      8. Adoption assistance program and eligibility status of the child (Adoption Assistance Requests cannot be processed until after the termination of parental rights (TPR));
      9. Adoptive parent’s responsibility to retain an attorney for the purpose of finalizing the adoption;
      10. Benefits a child may be eligible to receive;
      11. Resources in the community for a child(ren) with special needs;
      12. Support services for adoptive parents, (i.e., Adoption Support for Kentucky (ASK), the Network, etc.);
      13. Adoption process from TPR through circuit or family court judgment of adoption finalization;
      14. Continued future contact with birth siblings;
      15. Foster parent attitudes about contact with birth siblings and thoughts on handling that contact;
      16. Answering the child’s questions about adoption and the child’s past, and development of practice statements to explore with one another the impact of those statements; and
      17. The status of the child’s lifebook.

The SSW:

  1. Discusses adoption assistance with the PCP foster family and assists the PCP foster family in obtaining the necessary documentation for the adoption assistance; 1
  2. Submits the Adoption Assistance Request, if the child meets the eligibility criteria, within thirty (30) working days of the TPR final order for consideration of approval; and
  3. Submits the Adoption Assistance Request to the R&C family service office supervisor (FSOS) and service region administrator (SRA) or designee in the region of the PCP foster family’s residence. 2

The R&C worker:

  1. In the region of the PCP foster family’s residence, enters the PCP foster home as a provide case in TWIST;
  2. Establishes an adoption assistance file containing the information provided by the PCP foster family’s worker; 
  3. Forwards to the central office Records Management Section:
    1. The Foster Parent Adoption Referral notice;
    2. A copy of the placement agreement;
    3. A copy of the PCP foster parent adoption packet; and 
    4. A copy of the presentation summary packet if not already submitted.
  4. Forwards the DPP-195 Adoptive Placement Agreement to the PCP worker to obtain the family's signatures; and
  5. Notifies the PCP agency when foster care payments to the PCP agency are to be discontinued. 3

The R&C worker (or designated adoption staff) and the PCP worker:

  1. Meet quarterly to discuss matters related to the child’s permanency goal of adoption. These may also be in the form of periodic reviews;
  2. Meet with the PCP foster family within ten (10) working days of the TPR judgment and give the foster family a copy of the child’s presentation summary packet; and
  3. Develop a plan for post-placement and post-adoptive needs and services to the family. 

The SRA or designee:

  1. Returns a copy of the signed Adoption Assistance Request and DPP-1258 Adoption Assistance Agreement to the PCP worker once the DPP-1258 is approved.

Related Information

The private child placing (PCP) worker:

  1. Provides a copy of the original home study and family's training record to the child's SSW when a PCP foster family is interested in adopting a Department for Community Based Services (DCBS) child placed in their home; 4
  2. Asks the PCP foster parent to sign the DPP-198 Foster Parent Statement of Intent to Adopt and return the form to the PCP worker at the conclusion of the meeting or within five (5) working days of the meeting, if adoption by the foster family is a suitable plan;
  3. Submits the signed original DPP-198 to the SSW;
  4. Secures the signatures of the PCP foster parent on the DPP-1258 and:
    1. ​Provides the original to the R&C FSOS in the region of the PCP foster family’s residence; and
    2. Provides copies to the children’s benefits worker (CBW), the regional billing specialist, and the PCP foster adoptive family.
  5. Verifies in writing that the foster family has received appropriate training and preparation regarding the child and adoption issues;
  6. Provides to the R&C worker:
    1. Copy of the family’s original PCP adoptive home study packet;
    2. Most recent re-evaluation
    3. Copy of the family’s current training record and background check;
    4. DPP-195 (upon receipt of the family’s signature);
    5. Copy of the child’s presentation summary; and
    6. Signed DPP-1258with necessary documentation;
  7. Returns the original DPP 195 to the R&C worker and provides copies to the PCP family and the child’s SSW;
  8. Provides written progress reports within fifteen (15) calendar days of the end of the monthly reporting period to the R&C worker or designated regional adoption staff.  The progress reports include the following:
    1. Documentation of regular and periodic contacts with the adoptive family according to the Division of Protection and Permanency (DPP) standards of practice (SOP);
    2. Documentation of monthly face-to-face contact in the adoptive home with parent(s), child, and other family members;
    3. Observation and analysis of the relationship/adjustment of the child and adoptive family;
    4. Any other appropriate comments and recommendations; and
    5. Target date for achieving permanency (adoption finalization); 5
  9. ​Provides or arranges for family and individual counseling, therapy, or other resources as needed;
  10. Provides crisis intervention services on a twenty-four (24) hour basis to the PCP foster family;
  11. Attends required periodic reviews with the R&C worker to present information regarding the progress of the placement;
  12. Notifies the R&C worker immediately if problems occur that affects the stability of the placement and will initiate an action plan; and 
  13. Meets with the R&C worker and PCP foster family to discuss the need for additional services or future placement plans if disruption appears imminent.

Reimbursement for private child placing (PCP) foster parent adoptions:

  • Adoption subsidy training and consultation are available for DCBS staff by calling the Adoption Services Branch at (502) 564-2147.
  • The foster care per diem is discontinued when the DPP-195 is signed.  At that time, the family begins receiving pre-adoptive assistance. 
  • PCP providers should submit a billing document, which identifies the child, adoptive home, and dates of service to the DCBS central office at:
                            Resource Management Section
                                275 E. Main Street 3W-C
                                    Frankfort, KY 40621
  • A copy of the billing document and the contract is retained by the PCP agency and DCBS.
  • The PCP agency is reimbursed two thousand dollars ($2000) for a single child, and five hundred dollars ($500) for each additional sibling adoption that is finalized in the same home.
  • The PCP agency may be reimbursed thirty-five dollars ($35) an hour, up to an amount not to exceed one thousand five hundred dollars ($1,500), per case for provision of crisis intervention services after finalization of the adoption.  A case could be a single child or a sibling group.  The appropriate SRA or designee provides approval for these services.


  1. The R&C worker is available to consult with the PCP worker during the adoption assistance application process.
  2. If the SRA or designee does not approve the Adoption Assistance Request, the request is renegotiated with the PCP foster family and resubmitted.
  3. Foster payments cease on the date the DPP-195 is signed, and the family begins receiving pre-adoptive assistance until the adoption is finalized in court.
  4. This information is used in determining whether adoption by the PCP foster parent is appropriate.
  5. The adoption may be finalized after post-placement services are complete and post-adoption assistance agreements have been approved.


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