Department for Community Based Services

Standards of Practice Online Manual

13.13.1 DCBS Foster Parent Adoption

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.13.1 DCBS Foster Parent Adoption

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Legal Authority/Introduction


Practice Guidance

  • The adoptive review committee permanency lead may be invited to attend the foster parent adoption education session when appropriate. 


The following steps occur when the child’s goal is changed to adoption:

  1. The child’s SSW and FSOS, the foster family’s recruitment and certification (R&C) worker and supervisor, the Child Focused Recruitment Model (CFRM) specialist, and any other appropriate staff consult to determine whether foster parent adoption is appropriate. 

The SSW and/or the R&C worker: 

  1. Meets with the foster family within thirty (30) working days when the goal changes to adoption and when foster parent adoption is identified as the Cabinet for Health and Family Services (CHFS/Cabinet)’s preferred plan for the child.  The discussion should include the following:  1
    1. The difference between fostering and adopting;
    2. Importance of permanency to the child;
    3. Legal relationship within adoption;
    4. Legal risks;
    5. Child’s options for a permanent home when a foster parent does not adopt;
    6. Areas in which the foster family needs preparation as a potential adoptive resource;
    7. Adoption assistance program and eligibility status of the child; 
    8. Adoption assistance requests cannot be processed until after the termination of parental rights (TPR);
    9. Adoptive parent’s responsibility to retain an attorney for the purpose of finalization of the adoption;
    10. Benefits the child may be eligible to receive;
    11. Resources in the community for children with special needs;
    12. Support services for adoptive parent, (i.e., Adoption Support for Kentucky (ASK), the Network, etc.);
    13. Adoption process from TPR through circuit or family court judgment of adoption finalization;
    14. Continued future contact with birth siblings; 
    15. Foster parent’s attitudes about contact with birth siblings and thoughts on handling that contact;
    16. Answering the child’s questions about adoption and about the child's past, and explore sample statements to determine the impact of those statements on the child; and
    17. The status of the child’s lifebook. 
  2. Asks the foster parents to sign the DPP-198 Foster Parent Statement of Intent to Adopt, at the conclusion of the foster parent adoption education session or within five (5) working days of the meeting, and return to the SSW if adoption by the foster parent is a suitable plan; 2
  3. Provides a copy of the signed foster parent statement of intent to adopt to:
    1. KAPE offices;
    2. Adoptive review committee; and
    3. Service region administrator (SRA) or designee in the region of the foster family’s residence.

The SSW:

  1. Considers the appropriateness of a placement change with another family who will adopt if the foster parent is not interested in adopting.

The SSW and R&C worker: 

  1. Enter the details of the foster parent adoption education session into the service recordings of their respective cases.

The following steps occur after termination of parental rights (TPR) is granted:

The SSW:

  1. Completes the presentation summary packet and gives the original packet to the foster family’s R&C worker and a copy to central office records section staff within ten (10) working days of the TPR judgment (Refer to SOP 13.10 Preparing the Presentation Summary Packet). 3

The SSW or R&C worker:

  1. Redacts identifying information about a child’s biological family after receiving the presentation summary packet. (Refer to SOP 13.10 Preparing the Presentation Summary Packet).

The R&C worker: 

  1. Meets with the foster family, gives them a copy of the packet, discusses the confidentiality of shared information, and the DPP-171 Notice of Confidentiality is signed; 
  2. Begins negotiation of adoption assistance with the family if the child meets the eligibility criteria;
  3. Submits the request for adoption assistance and recommendation for approval of the proposed foster parent adoption through the FSOS, to the SRA or designee for approval or denial within thirty (30) working days of the TPR final order;
  4. Upon approval, obtains the signature(s) of the foster/adoptive parent(s) on the adoption assistance agreements and distributes them to the foster/adoptive parent, children’s benefits worker (CBW), and regional billing specialist; 
  5. Prepares and signs the DPP-195 Adoption Placement Agreement with the foster/adoptive family and distributes copies to the family and the SSW for the child; 4
  6. Enters the DCBS foster home as an adoptive provide case in TWIST if a case does not already exist in TWIST;
  7. Sends the foster parent adoption referral packet to the Adoption Services Branch in central office along with one (1) copy of the adoptive placement agreement and one (1) copy of the foster parent adoption packet, after an adoption is finalized. The packet contains:
    1. A cover memo;
    2. Copy of the family’s original narrative packet;
    3. Copy of most recent re-evaluation, if one has been completed; Re-evalutation packet;
    4. Copy of the family's annual training record and background check;
    5. Foster parent statement of intent to adopt; and
    6. Request for adoption assistance if appropriate.
  8. Reviews the information that was addressed during the foster parent adoption education session held at goal change. 

The SRA or designee:

  1. Prepares and signs the DPP-1258 Adoption Assistance Agreement and the DPP-1258C Adoption Assistance Agreement for Extraordinary Medical Expenses, if adoption assistance and extraordinary medical expenses are approved;5
  2. Returns the signed adoption assistance agreements to the R&C worker after review and approval.




  1. All related documents such as those pertaining to providing adoption assistance, obtaining Medicaid, and determining the child’s educational placement are completed.
  2. Failure to return this statement does not preclude the adoption; however, the SSW must clearly understand the foster parent’s intent to proceed with the adoption when the child is available.
  3. A copy may be provided to the regional office, if required.
  4. If foster parent adoption is planned, a pre-placement conference is not required as the pre-placement conference may occur at the same time the adoptive placement agreement is signed.
  5. The DPP-1258C Adoption Assistance Agreement for Extraordinary Medical Expenses may be used for renegotiation if the child's needs or family circumstances change in the future.


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