Department for Community Based Services

Standards of Practice Online Manual

13.2 Child Freed for Adoption Procedure

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.2 Child Freed for Adoption Procedure

When a section of SOP has been revised users will see the following: Added {This is added material}, Deleted {This is deleted material}. The bold and strikethroughs will appear on the site for fifteen (15) days after a modification and will then be removed.

Legal Authority/Introduction



The SSW:

  1. Creates a permanency/agency case for the child which is approved by the SSW’s FSOS; 1   
  2. Completes a new assessment for the child and pastes the content into service recordings, once the agency case is approved; 2
  3. Updates the DPP-AC-1-Transmittal Memorandum for Presentation Summary Packet and presentation summary in TWIST;
  4. Submits one (1) full copy with attachments to the central office records section, no later than ten (10) working days after parental rights have been terminated or the child is otherwise legally free for adoption; 
  5. Refers the case to the Child Focused Recruitment Model (CFRM) recruiter if the child(ren):
    1. Is determined to be eligible as special needs, in accordance with 42 U.S.C. sec. 673;
    2. Has a goal of planned permanent living arrangement (PPLA) or long term foster care;
    3. Is on extended commitment and parental rights have been terminated; or
    4. Has adoption as the case plan goal and an adoptive resource has not been identified;
  6. Or designated regional office staff may conduct a matching search in TWIST to identify a prospective adoptive family upon completion of the presentation summary; and   3  
  7. Receives from the recruitment and certification (R&C) worker home study narratives of families identified as a match to be used for selection of the family best suited to meet the needs of the child(ren).  

Practice Guidance

  • One (1) copy of the updated presentation summary is submitted to the central office records section by the SSW within ten (10) days of the changes being made.
  • The child’s worker and/or designated regional office staff may run a new adoptive placement search as determined by the needs of the child and expedited permanency options. This is completed on an ongoing basis and simultaneously with the CFRM, if appropriate.


  1. This occurs after the presentation summary narrative is completed in the case of origin.
  2. The agency case opens in the ongoing function; this is the reason that a new assessment must be completed upon opening the case. The presentation summary may also be completed by a recruiter if the case is being worked in accordance with CFRM.
  3. The SSW or CFRM recruiter may also review narratives of identified families in TWIST.  Selection of an adoptive family is done in compliance with the Indian Child Welfare Act (ICWA) and Multi Ethnic Placement Act (MEPA).


Sign In (Editor Access Only)
Copyright © 2011 Commonwealth of Kentucky - All Rights Reserved
Kentucky Unbridled Spirit