Department for Community Based Services

Standards of Practice Online Manual

13.2 Child Freed for Adoption Procedure

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 13-Adoption Services
Effective:
11/30/2020
Section:
13.2 Child Freed for Adoption Procedure
Version:
6

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Legal Authority/Introduction

LEGAL AUTHORITY:

 

Practice Guidance
 

  • The SSW submits one (1) copy of the updated presentation summary to the central office Records Management Section within ten (10) days of the changes being made.
  • A child-focused recruitment model (CFRM) specialist may also complete the presentation summary if the case is being worked in accordance with the CFRM.
  • The child’s worker and/or designated regional office staff may run a new adoptive placement search as determined by the needs of the child and expedited permanency options. This is completed on an ongoing basis and simultaneously with the CFRM, if appropriate.

Procedure

The SSW:

  1. Creates a permanency/agency case for the child which is approved by the SSW’s FSOS; ​1    
  2. Completes a new assessment for the child and pastes the content into service recordings, once the agency case is approved;
  3. Updates the DPP-AC-1-Transmittal Memorandum for Presentation Summary Packet and presentation summary in TWIST;
  4. Submits one (1) full copy with attachments to the central office Records Management Section; no later than ten (10) working days after parental rights have been terminated or the child is otherwise legally free for adoption;2
  5. Refers the case to the CFRM specialist if the child(ren):
    1. Is deemed eligible as special needs, in accordance with 42 U.S.C. sec. 673;
    2. Has a goal of planned permanent living arrangement (PPLA) or long term foster care;
    3. Is on extended commitment and parental rights have been terminated; or
    4. Has adoption as the case plan goal and an adoptive resource has not been identified;
  6. Or designated regional office staff may conduct a matching search in TWIST to identify a prospective adoptive family upon completion of the presentation summary; and  
  7. Receives from the recruitment and certification (R&C) worker home study narratives of families identified as a match to be used for selection of the family best suited to meet the needs of the child(ren). 
 

Footnotes

  1. This should occur after the expiration of the thirty (30) calendar days period that the biological parents have to appeal the termination of parental rights (TPR) finding after the judgement. If an appeal is filed, and agency case is not created until the appeal is resolved. occurs after the presentation summary narrative is completed in the case of origin.
  2. The recruitment and certification (R&C) worker submits the presentation summary packet to central office Records Management Section if the child’s foster parents adopted the child.  The presentation summary packet and other required documents are submitted when the case is sealed.  If a foster family is not adopting the child, the SSW submits the presentation summary packet to central office Records Management Section upon regional approval of the packet. The agency case opens in the ongoing function; this is the reason that a new assessment must be completed upon opening the case. The presentation summary may also be completed by a recruiter if the case is being worked in accordance with CFRM.
  3. The SSW or CFRM recruiter may also review narratives of identified families in TWIST.  Selection of an adoptive family is done in compliance with the Indian Child Welfare Act (ICWA) and Multi Ethnic Placement Act (MEPA).

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