Department for Community Based Services

Standards of Practice Online Manual

12.2.1 Region Budget for Recruitment

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 12-Resource Family Recruitment, Certification and Reimbursement
12.2.1 Region Budget for Recruitment

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Legal Authority/Introduction


  • N/A

Practice Guidance

  • Each region may spend up to four thousand dollars ($4,000) in a state fiscal year (SFY) for expenses related to resource home parent recruitment; except Jefferson, Northern Bluegrass, and Southern Bluegrass, which may spend up to six thousand dollars ($6,000) in a SFY.
  • These funds may not be used for printing of clothing, or staff accessories.
  • The region, as part of their annual diligent recruitment plan as described in SOP 12.2 Diligent Recruitment of Resource Home Parents, provides specific details on how funds for recruitment will be spent. 
  • Funds for regional recruitment are available and paid on the basis of SFY. 
  • Requests for recruitment expenses may be made quarterly or all at one time.
  • The diligent recruitment specialist uses the Cabinet’s contract for memorabilia, and bids are not required if using the contracted vendor.  If the vendor does not offer the desired items on contract, another vendor may be used. 
  • If the expenditure for non-contract items is in excess of two thousand five hundred dollars ($2500), the region or the diligent recruitment specialist should seek three (3) informal bids with the lowest bidder receiving the contract after prior approval from the Out-of-Home Care (OOHC) Branch.
  • The diligent recruitment specialist is responsible for monitoring expenditures related to recruitment.​


  1. The diligent recruitment specialist will consult with the regions to determine items to be purchased and any required justification.​ 
  2. The diligent recruitment specialist will obtain necessary quotes for all items.
  3. The OOHC branch manager, or designee, will review requests for items and provide a response with an approval or other recommendation(s). 
  4. The diligent recruitment specialist will submit an electronic request through the Procurement, Payables and Asset Tracking System .




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