Department for Community Based Services

Standards of Practice Online Manual

30.23 Grant Services and Eligibility-Social Services Block Grant (SSBG)

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 30-Quality Assurance and Organizational Integrity
Effective:
12/3/2010
Section:
30.23 Grant Services and Eligibility-Social Services Block Grant (SSBG)
Version:
1

When a section of SOP has been revised users will see the following: Added {This is added material}, Deleted {This is deleted material}. The bold and strikethroughs will appear on the site for fifteen (15) days after a modification and will then be removed.

Legal Authority/Introduction

LEGAL AUTHORITY:

The Social Services Block Grant (SSBG) is used by the Cabinet to fund the following services:

  • Adult protective services;
  • Alternate care services;
  • Child protective services;
  • General adult services;
  • Home safety services to:
  • Prevent the removal or repeat maltreatment of a child; or
  • Maintain an adult safely in their home or community;
  • Juvenile services that include community treatment for a juvenile and the juvenile’s family, to rehabilitate the youth and help prevent the youth’s future involvement with the juvenile/criminal justice system; or
  • Residential treatment services that provide a comprehensive treatment oriented living experience, in a twenty-four (24) hour residential facility, for a juvenile offender committed to the Cabinet; and
  • Staff training.

Even though the SSBG may be used to provide services for both child(ren) and adults, many of the services provided for child protection have alternate funding sources, whereas there are limited funding sources available, such as the SSBG for vulnerable adults. The service regions are encouraged to access alternative funding sources for child protection services when available prior to using SSBG funds.

Procedure

The SSW:

  1. Makes an initial determination of the need for home safety services within thirty (30) calendar days of the date of referral, report or request for services using the Prevention Plan to document the:
    1. Home safety services required;
    2. Individual/family eligibility, to include annual household income equal to or less than two-hundred percent (200%) of the federal poverty level; and
    3. Client’s signature requesting/requiring services and verifying annual income;
  2. Files a copy of the prevention plan in the client’s case record until the case plan is updated as outlined in procedures SOP 3.3 Tools for Case Planning (Prevention Plans and Genograms);
  3. Verifies with the FSOS, prior to informing the Support/Social Services Aides of the home safety services required; 1 
  4. Documents the provision of home safety services in the service recordings;
  5. Makes a redetermination for home safety services at a minimum every six (6) months at the case planning conference/periodic review to:
    1. Determine if  services are still required; and
    2. Verify income eligibility;
  6. Uses the prevention plan to document the approval or denial of home safety services and follows the procedures outlined in SOP 3.3 Tools for Case Planning (Prevention Plans and Genograms);
  7. Documents in the service recordings that services are still required and income eligibility has been verified, upon redetermination of eligibility and subsequent affirmation;
  8. Upon redetermination of eligibility and subsequent denial:
    1. Documents in the service recordings the reason for denial;
    2. Provides the family (hand delivery or mail) the DPP-154A Notice of Intended Action, at minimum, ten (10) calendar days prior to the denial, reduction,  modification, suspension or termination of services and the DPP-154 Protection and Permanency Service Appeal, informing the family of their right to an administrative hearing to appeal; and
    3. Documents in case record when the DPP-154 and DPP-154A is given directly to the family or sent by mail.

The FSOS: 

  1. Verifies with the Support/Social Services Aides the appropriate PBU time coding, using the Approved PBU (Time Code) for SSBG HOme Safety Services, of timesheets to capture these activities for SSBG reporting and reimbursement.
  2. It is essential that staff capture these activities in the TWIST case plan and PBU coding of timesheets appropriately.

Practice Guidance

  • The SSW may provide home safety services to an individual or family to prevent removal or repeat maltreatment of a child or maintain an adult in their home/community that:
    • Currently receives:
      • Child protective services;
      • General adult services; or
      • Adult protective services;
    • Is unable to acquire similar services through other community partner resources; and
    • Has a household income equal to or less than 200 percent (200%) of the federal poverty level as determined annually by the United States Department of Health and Human Services.
  • The SSW may provide home safety services via Support Services Aides and/or Social Service Aides to include:
    • General household management (e.g. light housecleaning/chores) on a limited basis;
    • Essential shopping (e.g. grocery shopping, picking up medication) on a limited basis;
    • Assisting with personal hygiene instruction;
    • Planning meals;
    • Budgeting;
    • Home safety instruction;
    • Transportation on a limited basis;
    • Coordinating community partner resources; and
    • Preparing for Family Team Meetings (FTM).

 

Footnotes

  1. SSBG funds are generated based on the number of clients documented in specific program areas to fund salaries.

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