Department for Community Based Services

Standards of Practice Online Manual

30.12 Request from the Public for CA/N Checks and Central Registry Checks

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 30-Quality Assurance and Organizational Integrity
Effective:
4/3/2012
Section:
30.12 Request from the Public for CA/N Checks and Central Registry Checks
Version:
2

When a section of SOP has been revised users will see the following: Added {This is added material}, Deleted {This is deleted material}. The bold and strikethroughs will appear on the site for fifteen (15) days after a modification and will then be removed.

Legal Authority/Introduction

LEGAL AUTHORITY:

The Cabinet conducts a check of the central registry for an individual, organization or other entity if the information being requested is permitted by law.  The Division of Protection and Permanency, Records Management Section processes all central registry checks.  Individuals not permitted by law as described in this SOP to obtain information contained in the central registry may submit an open records request as discussed in SOP 30.11 Open Records and Disclosure of Information.
The Division for Protection and Permanency, Records Management Section will generate all correspondence regarding central registry checks.  The field does not generate any correspondence regarding central registry checks.

Procedure

The SSW:

  1. Determines, upon receiving a request from the public for a central registry check, if the individual, organization or other entity is requesting the information as a condition of employment for the following types of work allowed by 922 KAR 1:470 for a child abuse/neglect (CA/N) check:
    1. Day care employee or volunteer (922 KAR 2:090);
    2. Applicant for day care center licensure (922 KAR 2:090);
    3. Child placing agency employee (922 KAR 1:310);
    4. Child caring facility employee (922 KAR 1:300); and
    5. IMPACT Plus subcontractor (907 KAR 3:030);
  2. Provides the DPP-156 Central Registry Check form if the individual, organization, or other entity meets the above requirements.

Practice Guidance

  • The DPP-156-Central Registry Check is required to be submitted within five (5) working days after:
    • The date of employment of an individual required by law; or
    • A volunteer’s first day, if the volunteer is required by law to submit to a central registry check.
  • A nonrefundable check or money order in the amount of ten dollars ($10.00) made payable to the “Kentucky State Treasurer” must be submitted with the DPP-156 to:

    Cabinet for Health and Family Services
    Department for Community Based Services
    Records Management Section
    275 East Main St., Section 3E-G
    Frankfort, Kentucky, 40621
  • The Records Management Section will not process a CA/N check for the purposes outlined in this SOP without payment.
  • An individual, organization, or other entity that is not specified in procedure 1 to obtain information contained in the central registry is advised to submit an open records request as described in SOP 30.11 Open Records Request and Disclosure of Information.

 

 

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