Department for Community Based Services

Standards of Practice Online Manual

13.30.1 Requesting Non-Identifying Information About Biological Relatives from Closed Adoption Records

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 13-Adoption Services
Effective:
12/3/2010
Section:
13.30.1 Requesting Non-Identifying Information About Biological Relatives from Closed Adoption Records
Version:
1

When a section of SOP has been revised users will see the following: Added {This is added material}, Deleted {This is deleted material}. The bold and strikethroughs will appear on the site for fifteen (15) days after a modification and will then be removed.

Legal Authority/Introduction

LEGAL AUTHORITY:

The adoption must have been finalized in Kentucky in order for the Cabinet to provide non-identifying information. Non-identifying information that may be provided by written request includes medical/health, educational, cultural and family background information, as available in the record. Non-identifying information can be provided to the adult adopted person upon their written request to the Cabinet. Non-identifying information can also be provided to the adoptive parents of an adopted child prior to the finalization of the adoption.

Requests for information from closed adoptive records may come from adult adopted persons, attorneys and courts.  All requests for non-identifying information from closed adoption records are submitted in writing to the central office Adoption Services Branch.

The record is reviewed by the central office Adoption Services Branch, and the available non-identifying information is summarized and forwarded to the requestor. No information contained in the record that tends to identify individuals, other than the adopted person, shall be provided without a specific court order.

Procedure

If the local SSW receives a request for information, he/she should:

  1. Provide the requestor with a current informational brochure; and
  2. Refer the requestor to the central office Adoption Services Branch for guidance.

Practice Guidance

  • All written requests should include the following information, if known:
    • The adoptive name of the adopted person (not married name or nicknames);
    • The adopted person’s birth date (month, day and year);
    • The birth name of the adopted person;
    • The names of the adoptive parents;
    • The county in which the adoption was finalized, usually the county in which the adoptive parents lived at finalization;
    • The biological mother and biological father's names;
    • The requester’s name, address, telephone number and relationship to the adopted person;
    • A photocopy of a valid, government issued ID card.
 

Communicate

Sign In (Editor Access Only)
Copyright © 2011 Commonwealth of Kentucky - All Rights Reserved
Kentucky Unbridled Spirit