Department for Community Based Services

Standards of Practice Online Manual

13.13.4 Employee Adoption or Former Employee Adoption

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 13-Adoption Services
Effective:
12/3/2010
Section:
13.13.4 Employee Adoption or Former Employee Adoption
Version:
1

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Legal Authority/Introduction

LEGAL AUTHORITY:

Any Protection and Permanency (P&P) staff (both service region and central office) must make a written request to the commissioner of the Department for Community Based Services (DCBS) to become a certified adoptive parent and to adopt a child in the custody of the Cabinet for Health & Family Services (CHFS).

The Commissioner considers each request on its own merit and may approve or disapprove a request at any time in the process and at his/her discretion. 

The recruitment and certification (R&C) staff is responsible for working with former P&P employees for consideration in becoming a certified adoptive parent and adopting a child in the custody of the Cabinet.

Procedure

  1. P&P employees make a written request to the service region administrator (SRA) or designee in his/her region of employment to become a certified adoptive parent and to adopt a child in the custody of CHFS.
  2. The R&C staff makes a written request to the SRA or designee in his/her region for former employees to become a certified adoptive parent.
  3. The SRA or designee reviews the request to ensure compliance with SOP and, if appropriate, makes a written request to the Commissioner. 1
  4. The P&P employee or former P&P employee must begin the training and certification process to be considered for approval as an adoptive resource home if the request is approved by the Commissioner.
  5. The SRA or designee ensures that the resource parent training and approval process for P&P employees or former P&P employees is completed by an unbiased R&C staff.
  6. The R&C worker for the prospective adoptive family submits a child specific memo to the Commissioner through supervisory channels requesting approval for the adoption process to continue before an adoptive referral can be made.
  7. The Commissioner considers the following when approving or denying a request:
    1. The P&P employee or former P&P employee’s relationship with the child or with a parent of the child;
    2. The P&P employee or former P&P employee’s involvement or prior involvement with the child’s case;
    3. Appearance of impropriety; and/or
    4. Other extenuating factors.
  8. The SSW making the adoptive placement explains that there is no mechanism, other than the pre-adoptive subsidy, to reimburse the P&P employee or former P&P employee for the care of the child. 2 

Practice Guidance

  • The resource parent training and approval process for P&P employees or former P&P employees must be completed outside of the applicant’s region of employment, unless an exception is otherwise approved by the SRA or designee.
  • The P&P employee or former P&P employee may be considered for adoptive referrals based on the criteria outlined in procedure #7 if the P&P employee or former P&P employee is approved as an adoptive resource home.
 

Footnotes

  1. A P&P employee or former P&P employee shall not be considered for approval as an adoptive resource home unless the Commissioner has approved the request.
  2. Once placement has been made, payments for the care of the child cannot be made to the P&P employee or former P&P employee unless the DPP-195 Adoptive Placement Agreement and the DPP-1258 Adoption Assistance Agreement have been signed by all parties.

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