Department for Community Based Services

Standards of Practice Online Manual

13.10 Preparing the Presentation Summary Packet

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 13-Adoption Services
Effective:
11/15/2018
Section:
13.10 Preparing the Presentation Summary Packet
Version:
5

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Legal Authority/Introduction

LEGAL AUTHORITY:

Practice Guidance

  • The presentation summary packet includes the items below in the following order:
    • DPP-AC-1-Transmittal Memo;
    • Past and recent photographs of the child (not applicable for foster parent adoptions);
    • Presentation summary narrative printed from TWIST;
    • Certified copy of birth certificate;
    • Certified copy of orders of termination of parental rights;
    • Copy of parent death certificate, if applicable; parent is deceased;
    • Copy of social security card;
    • Birth information, including hospital newborn medical records;
    • DPP-189-Biological Parents Identifying Information;
    • DPP-191-Information to be Obtained from Placing Parent; 1
    • DPP-192-Biological Parent Consent Form; 2
    • Child’s medical records using the child’s medical passport (i.e. physical, dental, and vision records) (not applicable if the child has maintained the same foster home placement for twelve (12) months or longer and if the foster parent is adopting the child, or if the child is less than twelve (12) months of age, has maintained the same foster home placement, and the foster parent plans to adopt the child); 3
    • Child’s developmental record; (not applicable if the child has maintained the same foster home placement for twelve (12) months or longer and if the foster parent is adopting the child, or if the child is less than twelve (12) months of age but has maintained the same foster home placement and the foster parent plans to adopt the child);
    • Other supplemental medical information, including immunization records;
    • School records and/or most recent IEP if applicable;
    • Psychiatric assessments/records;
    • Mental health records (not applicable if the child has maintained the same foster home placement for twelve (12) months or longer and if the foster parent is adopting the child or if the child is less than twelve (12) months of age, has maintained the same foster home placement, and the foster parent plans to adopt the child); 4
    • Indian Child Welfare Act (ICWA) documentation, when applicable;
    • DSS-892-Daily Routine for a Pre-School Child or DSS-893-Daily Routine for a  School Age Child (DSS-893 not applicable for foster parent adoptions);
    • Separation of siblings memo (if applicable);
    • Any other information that may be helpful/relevant;
    • Title IV-E eligibility and/or other children’s benefits documentation as described in SOP 31 Standards of Practice Regarding Title IV-E, Medicaid and Other Applicable Benefits; and
    • Placement history log/placement summary from TWIST.

Procedure

The SSW:
  1. Begins gathering information for the presentation summary packet as listed in the practice guidance of this section;
  2. Completes the presentation summary packet and the narrative in TWIST no later than ten (10) working days following the termination of parental rights (TPR) judgment; 5
  3. Submits a copy of the presentation summary narrative packet to the court no later than thirty (30) days following a (TPR) judgement;
  4. Redacts identifying information about a child’s biological family from any records included in the presentation summary packet, prior to sharing the presentation summary packet with prospective adoptive parent(s); and 6
  5. Retains one (1) copy of the original presentation summary packet in the file.
 

Footnotes

 

  1. One (1) DPP-189-Biological Parents Identifying Information form for each parent. If the parent is unable to be located or unwilling to provide the requested information, the worker should request that other family members provide as much information as possible and/or glean information from case documentation such as previous investigations, parenting or psychological assessments, etc.  This information should be documented in the presentation summary narrative. 
  2. One (1) DPP-191-Information to be Obtained from the Placing Parent form for any parent voluntarily terminating parental rights and/or birth father acknowledging paternity.
  3. Using the DCBS-106A series.
  4. Every child's history prior to entering out of home care should be assessed and documented.  Consideration should be given to obtaining additional information should the information be beneficial to adoptive parents.
  5. If the case is assigned to the Child Focused Recruitment Model (CFRM) at the pre-permanency planning conference, the CFRM recruiter will develop the initial presentation summary.

  6. When the adoption is being completed by another region, the sending region redacts the presentation summary narrative to be given to the adoptive parents, and any attachments included in the presentation summary packet, prior to sending the materials to the receiving region.

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