Department for Community Based Services

Standards of Practice Online Manual

13.3 Adoption Review Committee

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 13-Adoption Services
13.3 Adoption Review Committee

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Legal Authority/Introduction


The mission of the adoption review committee swift adoption team is to expedite the achievement of pemanency for children in out-of-home care a finalized adoption.  This data is captured in the TWIST swift screens. and is used to help expedite each child to permanency.


  1. The service region administrator (SRA) or designee establishes an swift team adoption review committee, which includes a permanency lead, for every child whose goal is adoption.
  2. The permanency lead ensures that data is collected and updated swift chair collects and updates data for each child in their region whose goal is adoption.
  3. The permanency lead, swift chair, upon notification of the goal change, convenes the initial meeting of the child’s adoption review committee swift adoption team for cases in which an adoptive home has not been identified. 
  4. The adoption review committee swift adoption team and permanency lead chair:
    1. Monitors the progress of the child's case through termination of parental rights (TPR) and adoption finalization by conducting adoption review committee swift adoption team meetings to coincide with out of home care case consultations conducted by the regional office designee;
    2. Identifies barriers that will delay or impede the timely adoption of the child including:
      1. Biological family issues;
      2. Absent parent search;
      3. Court issues;
      4. Foster parent adoption issues;
      5. Sibling issues;
      6. Unresolved separation and loss issues;
      7. Adoptive family issues;
      8. Appeals process;
      9. Internal system issues; and
      10. Disruptions or any other identified barrier;
    3. Utilizes resources and develops an action plan to eliminate barriers to permanency for each child;
    4. Adheres to policies regarding Indian Child Welfare Act (ICWA) and the Multi-Ethnic Placement Act (MEPA);
    5. Conducts a review of the child's history and considers potential adoptive resources;
    6. Consults with Child Focused Recruitment Model (CFRM) and adoption branch staff Special Needs Adoption Program (SNAP) staff, when a child has no identified adoptive family, to coordinate recruitment efforts and ensures a Kentucky Adoption Profile Exchange (KAPE)SNAP referral is completed according to SOP 13.14 Referral of a Child to the KAPE; Special Needs Adoption Program (SNAP);
    7. Refers unresolved barriers or issues to the regional continuous quality improvement (CQI) teams, SRA or designee or central office staff as appropriate; and
    8. Completes data entry swift tracking in TWIST and reviews permanency data the swift adoption report with regional management staff to identify regional trends and improve service delivery.
  5. The SSW documents:
    1. All information from the adoption review committee swift adoption team meetings in the case record (TWIST screens); and
    2. Efforts to explore placement options for the child including foster parent adoption.
  6. The swift chair collects and updates data for each child in their region whose goal is adoption and submits this report to the following address within thirty (30) calendar days after the end of the quarter:

    Adoption Services
    275 East Main Street, 3C-E
    Frankfort, KY 40621

  7. Central office staff compiles all data and prepares a statewide quarterly report within ninety (90) calendar days after the end of the quarter to be submitted to the:
    1. Governor’s office;
    2. Legislative Research Commission; and,
    3. Chief Justice of the Kentucky Supreme Court.

Practice Guidance

  • The initial adoption review committee swift adoption team meeting may occur immediately following the case planning conference when a child’s goal is being changed to adoption.  The adoption review committe for the child may be different than the regional adoption committee identified by the SRA or designee.  The adoption review committee swift adoption team consists of, but is not limited to the following members:
    • Adoption review committee permanency lead; Swift adoption team chair;
    • Social service worker (SSW);
    • Family services office supervisor (FSOS);
    • CFRM recruiter and/or FSOS
    • Recruitment and certification (R&C) family services office supervisor; 
    • Regional foster/adoption specialist;
    • Regional attorney;
    • Foster parents, private child placing agency (PCP) foster parents and staff;
    • KAPE SNAP specialists, if a foster parent adoption is not proposed; and
    • Other appropriate persons, including therapists, etc.


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