Department for Community Based Services

Standards of Practice Online Manual

10.6 Request from Another State to Place a Child with a Parent or Relative in Kentucky

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 10-Interstate Compact on the Placement of Children
Effective:
12/1/2014
Section:
10.6 Request from Another State to Place a Child with a Parent or Relative in Kentucky
Version:
4

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Legal Authority/Introduction

LEGAL AUTHORITY:

CHFS requires any out of state agency wishing to place a child in Kentucky to submit an Interstate Compact for the Placement of Children (ICPC) referral packet to the Kentucky ICPC Office by contacting (502) 564-2147 or CHFS.Interstate@ky.gov.

In accordance with federal law, the ICPC referral process must be completed no later than sixty (60) calendar days after the initial request is received by the Kentucky ICPC office. In order to meet this time requirement, the Kentucky ICPC office requires that the local DCBS office complete a home study within forty-five (45) calendar days of the date it receives the referral packet.

The Kentucky ICPC office will reject incomplete requests, which could result in placement delays or denials.

Procedure 

The Kentucky ICPC office:

  1. Reviews the request and referral packet within three (3) business days of receipt; and
  2. Sends a hard copy of the home study referral via email or regular mail to the appropriate DCBS local office; and
  3. Indicates the expected return date for their home study and placement recommendation.

The FSOS:

  1. Assigns the home study request to a SSW for completion.

The SSW:

  1. Completes the home study within twenty (20) business days of receipt of the request from the ICPC office when a priority placement (Regulation 7) is requested;
  2. Completes the home study within forty-five (45) calendar days of receipt of the request from the ICPC office; 1
  3. Follows the guidelines in 4.5.4 Background Checks for Kinship Care Providers or Relative Caregivers and documents the results in the home study;
  4. Sends a letter of non-compliance to the family and the ICPC office after two (2) failed attempts (first by phone, then by mail) to contact the proposed placement resource in order to complete the home study;
  5. Denies the placement based on non-compliance with the home study process when the family cannot be contacted to complete all necessary steps;
  6. Meets with the FSOS to establish the results of the home study (i.e. approval or denial); and
  7. E-mails or mails (via regular mail), one (1) copy of the home study and background checks to the ICPC office (as requested on the cover letter), to include the child’s placement date, if the parent or relative home is utilized.

The Kentucky ICPC office:

  1. Reviews the home study and ensures that it was completed correctly;
  2. Forwards the parent or relative home study and signed ICPC-100A to the requesting state for placement approval if all requirements have been met;
  3. Forwards the parent or relative home study and signed ICPC-100A to the requesting state for placement denial if all requirements have not been met or if the home is not appropriate for placement and closes the interstate case;
  4. Copies the FSOS on all correspondence to/from the requesting state.

Practice Guidance

  • The request for a home study that has been previously completed and approved is shared in accordance with SOP 30.11 CPS Open Records Requests and Disclosure of Information.
  • Placement approval is valid for six (6) months from the date on the ICPC-100A.
  • The interstate compact may not apply when the court orders a child to be placed with a non-custodial parent who lives out of state.  In this situation, the two states must work together to come to an agreement regarding details of the child’s placement (refer to Regulation 3).
  • If a child is removed in Montgomery county, Tennessee, and an appropriate relative is located in Christian, Trigg or Todd counties in Kentucky, the Tennessee/Kentucky Border Agreement may be utilized for expedited placement.  Any questions regarding the border agreement should be directed to the Deputy Compact Administrator, who can be reached at (502) 564-2147.
 

Footnotes

  1. Refer to SOP 4.5.5 Relative Home Evaluation, which includes an assessment of the safety and suitability of the home for placement, criminal history and background check results, the extent to which the proposed placement can meet the needs of the child, and a specific placement recommendation.

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