Department for Community Based Services

Standards of Practice Online Manual

3.18 Assessing the Case for Closure

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 3-In Home Child Protective Services (CPS) Case
Effective:
1/22/2014
Section:
3.18 Assessing the Case for Closure
Version:
2

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Legal Authority/Introduction

LEGAL AUTHORITY:

Procedure 

The SSW: 

  1. Initiates completion of the case plan evaluation/ongoing assessment within thirty (30) days prior to closure; 1
  2. Considers whether:
    1. The factors causing maltreatment are resolved to the point that the parent or guardian can protect and meet the needs of the children;
    2. The documented risk of maltreatment is reduced to the point that the parent or guardian can protect and meet the needs of the children; or
    3. The case planning goals have been achieved;
  3. Discusses with the family the possibility of case closure concurrent to the completion of the new assessment;
  4. Documents the mutual agreement to close the case;
  5. Provides the court at least fourteen (14) days advance notice, in writing, of the intention to close the case, if there is court involvement;
  6. Works with the family in developing an aftercare plan that focuses on preventing maltreatment;
  7. Links the family to community resources as necessary;
  8. Provides the family, including identified fathers as outlined in SOP 4.14 Family Attachment and Involvement with the following forms:
    1. DPP-154A Notice of Intended Action, advising of the intention to close the case; and
    2. DPP-154 Protection and Permanency Service Appeal, advising of the right to a fair hearing;
  9. Summarizes the reason for closure in the ongoing disposition TWIST screens including the following information:
    1. Discussion and agreement with the family of the mutual agreement to close the case.
    2. If court involvement, the date the court was sent notice {at least fourteen (14) days advance notice, in writing, of the intention to close the case}.
    3. Rationale for case closure:     
      1. The factors causing maltreatment are resolved to the point that the parent or guardian can protect and meet the needs of the children;     
      2. The documented risk of maltreatment is reduced to the point that the parent or guardian can protect and meet the needs of the children; and      
      3. The case planning goals have been achieved.
    4. A description of the community resources the family has been linked to in the aftercare plan.
  10. Closes the case immediately, if the forms are hand delivered unless the client disagrees with the closure;
  11. Waits ten (10) days prior to closing the case if the forms are sent via U.S. mail. 
 

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