Department for Community Based Services

Standards of Practice Online Manual

12.25 Clothing Expenses

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter 12-Resource Family Recruitment, Certification and Reimbursement
12.25 Clothing Expenses

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Legal Authority/Introduction



  1. The billing specialist issues an initial clothing allowance to a child for whom DCBS is legally responsible and who is being placed in out of home care, not to exceed the following amount:

     Child's Age Amount
    Birth to 1 year of age $100.00
    1 to 2 years of age $120.00
    3 to 4 years of age $130.00
    5 to 11 years of age $180.00
    12 + years of age $290.00


  2. Upon request of the child's SSW, the billing specialist issues the balance of the child's unspent initial clothing allowance by authorizing a special payment to the child's placement provider at such time the need arises.
  3. The FSOS approves an annual supplemental school clothing allowance (see table below) to a child age three (3) or above, who:
    1. Has been in care more than thirty (30) days;
    2. Has used the amount allotted for clothing allowance;
    3. Is enrolled in school; and
    4. Is placed in a DCBS resource home.

       Supplemental School Clothing Allowance  
      Child Ages 3-10 $50
      Child Ages 11+ $100
  4. The R&C worker reviews the resource home parent's clothing record quarterly.

Practice Guidance

  • Clothing expenses include children's apparel such as diapers, shirts, pants, dresses, suits, footwear, belts, and clothing services such as dry cleaning, repair and alterations, and storage. 
  • Ongoing monthly expenses for clothing, a child's allowance and incidentals are included in the per diem. The following chart shows the minimum to be spent on a monthly basis for clothing, diapers, incidentals, and a child's allowance:

     Child's Age Clothing Incidentals Allowance
    0-2 $25.00 $6.00 N/A
    3-4 $30.00 $5.00 $1.00
    5-11 $35.00 $5.00 $7.50
    12+ $40.00 $10.00 $20.00
  • The FSOS may authorize special purchases above and beyond the per diem and initial clothing allowance, up to $250 and a copy is provided to the billing specialist.


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