Department for Community Based Services

Standards of Practice Online Manual

12.2.2 Printing of Recruitment Material

Cabinet for Health and Family Services

Department for Community Based Services
Division of Protection and Permanency
Standards of Practice Online Manual
Chapter:
Chapter 12-Resource Family Recruitment, Certification and Reimbursement
Effective:
12/3/2010
Section:
12.2.2 Printing of Recruitment Material
Version:
1

When a section of SOP has been revised users will see the following: Added {This is added material}, Deleted {This is deleted material}. The bold and strikethroughs will appear on the site for fifteen (15) days after a modification and will then be removed.

Legal Authority/Introduction

LEGAL AUTHORITY:

Procedure

  1. The R&C Worker submits printing requests for recruitment materials such as brochures, posters, etc., to the SRA. 
  2. The SRA approves all requests prior to submitting requests for printing to the Out of Home Care Branch Manager in central office.

Practice Guidance

  • All printed materials are to incorporate:
    • State branding (Unbridled Spirit, etc.); and
    • Statement that the material was paid for by state funds.
  • To request printing services, the region provides the following information to the CHFS Contract Oversight-Division of Procurement Services:
    • Paper stock;
    • Dimensions of your finished piece (8 ½" x 11" or 8 ½" x 5 ½" etc.);
    • Ink colors;
    • Kind of document (book, booklet, flyer, brochure, manual, form, etc);
    • Number of pages or sheets of paper printed front or front and back;
    • Copy preparation.  Provide both electronically and hard copy;
    • The finishing processes (folding, binding, numbering, perforating, etc.);
    • The quantity of finished product; and
    • The distribution (delivery in Frankfort, by UPS shipment, or by Postal Service).
  • The region also submits to the CHFS Contract Oversight-Division of Procurement a DOA-9 and a CHR-156 Request for Purchase (the CHR-156, for printing, does not need approval by the OOHC branch as specified in SOP 12.2.1 Region Budget for Recruitment).
  • The printing materials and the DOA-9 and CHR-156 may be emailed to CHFS Contract Oversight- Division of Procurement or mailed via USPS to:

    Division of Procurement Services
    275 E. Main, 4E-B
    Frankfort, KY 40621
  • Specific questions about printing may be directed to the Division of Printing at 502-564-2670.
 

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